Staff meeting notes for  26 Aug 2021  meeting

Attending:  SK, MH, IBW, SB, RG, JO, RS, & AK   Notetaker: IBW

Ref tracker feedback (SK/SB) -- Starting straight up RefTracker only on September 1st.  Don't need to add to the excel Spreadsheet after that.    Put a zero in RefTracker if you had no questions that hour.  Choose Service Desk or Phone depending upon which you are on.  Only put stats in the "Genealogy Reference or Directional" fields for September.  Will look at other categories later on. 

Live or batch mode entering in RefTracker -- If you add stats to REF Tracker at the end of the day make sure you change the time to the hour you answered the questions.

GSD / Repair visit sign in book (SK) -- This book (3 ring binder) is at Reference.  Please try to get any outside person that comes into the building to work to fill out a line (their name and date) in the book. This includes GSD, TDI, HPL-IT, Pest Control, etc. 

Attend CLA programming (SK) -- Let IBW or SK know if you want to attend  any of this programming, so we can get it on the schedule.

Crafts in the meeting room for display -- Ojo de Dios (God's Eye) and Mexican Tin Art crafts are in the meeting room if you would like to make some for our Hispanic Heritage Month displays.

Computer use accounts are coming back -- Guest passes will be going away, and computer use accounts will be coming back starting September 7th.  Must use a picture ID to create the Computer Use Account.  It can be an expired ID.  Documentation (procedure) is in Teams CE Documents folder on how to create the accounts.  Guest pass can be given out if person does not want to give us an ID, but please move to try to get them a full MyLink card or a computer use card. Angela explained that it is more for cyber security.

Remote access of databases -- Discussion on remote access for Newspaper Archive database and how you cannot access it from home with short HPL number you can get online.  You can only access it remotely with a full MyLink card number and pin.  Sue will talk to Sara about this.

Cool Sources are coming back -- Last Thursday meeting of each month is when you will talk about your source.  You will get 5 minutes to explain your source, book, website, vide, etc.  Sue will send an email with the 

Staff Meeting Notes

19 AUG 2021

SK, SB, IBW, MH, AK, BG, RS MC, JO
Sign in book (SK?)

• On SK radar and will proceed with it

Consultation Computers (SK)

• Leave TV dark until needed to use
• There should be three tabs set up, Ancestry, FamilySearch, HPL databases
• Just press power button to turn on TV

Schedule Switch (IBW)

• Continue as we are moving

Stand on sign by Temperature Kiosk

• New sign in the works

HPL Re-opening update (Angela)

• CEN reopening – aligning NL hours with each other.  Services are the same, remain the same to see where overall system is moving (programming, meeting rooms, etc) currently not provided or limited so stay in line with the organization. 
  
• CEN is being worked on to open 8 Sep – the Plaza
• CEN reopening is the following the week

 
Section Reports:
 
MH – large donation of 22 binders from 2019 discussion.  Collection is “processed” and will be arriving soon
SB - IP issue resolution (database access) via HPL IT. 
Exceptions for our databases have been put in place, Eric from IT says most issues should be resolved.  

Applies to GEN databases that we use everyday, and might happen if engaging a rare use database.  It’s the in-library database problem. 
Still double checking on the FamilySearch restricted image issue
 
Clayton Town Crier uploaded
Sharing of the Crier moved to a text based issue to uploaded to GEN Databases
.pdf links work from within the article
Meeting to discover how to upload in other format
Newsletter sign up – not able to individually sign up for each unit
 
IBW – Interviewed for PT position
RTH submitted for individual (Recommend to Hire)
Cataloging moving along – RS has helped with backlog
 
BG moving along in the family histories – working on labeling new titles 
 
RS – bindery prep for when it starts up again

MC – virtual equipment requests moving along
Doing HPL Onboarding / settling in

Microprint dept being evaluated will work with Frank in a couple of weeks to get up to speed.

Submitted by SK 24 Aug 2021
 

 

Name Index to Leavenworth Federal Penitentiary Inmate Case Files, 1895-1931

The National Archives at Kansas City maintains Inmate Case Files from Leavenworth Federal Penitentiary covering the time period 1895-1957. Content can vary widely from file to file. Most files include a mugshot. When requesting a copy of a case file from the National Archives at Kansas City, please include the full inmate name and corresponding inmate number. Email us at kansascity.archives@nara.gov regarding inmate files of persons who entered Leavenworth ca. 1932-1957.  Upon receiving your email, staff will locate the file, complete a page count of the file (the number of pages determines the cost to receive copies), and will reply to your request within 10 business days. 

https://www.archives.gov/kansas-city/finding-aids/leavenworth-penitentiary

Interesting article I found in North Texas Trail Tracers (Vol. 1, Jan-Mar, 2021) about the above website. For information on Leavenworth inmates or to order a copy of case files, please write to the National Archives at Kansas City;  400 West Pershing Rd., Kansas City, MO, 64108 or send email to:

kansascity.archives@nara.gov

ABCDEFGHIJKLMNOPQRSTUVWXYZ

Inmate Number	Last Name	First Name
16746	Aalaniz	Francisco
13614	Aaron	Francis N.
6689	Aaron	Pete
18483	Aaron	Robert
16745	Aarrayo	Antonio S,
25097	Aasen	Jalmar R.

BG

Clayton Staff Meeting Notes: 12 Aug 2021

CLA Staff Meeting Notes 12 Aug 2021

Sue, Angela, Steven, Mitch, Rodney, Becky, Joy, Irene

Cyber Security

• SK recapped emails from Mayor Turner and Rick Perales regarding staff use of computers with non-approved services.
• AK explained how to help patrons access their personal accounts using public computers and wifi.

Ref Tracker

• SB recommended keeping a daily tally sheet and entering totals at the end of the work day. He also reminded us to keep tallies on both reference tracking systems.

Joy – Virtual conference

• SK mentioned JO’s participation in upcoming weekend conference.

Joy – HPL YouTube

• JO demonstrated HPL YouTube channel, showing how to find the HPL History Research Centers. She explained the video workflow from virtual webinar to YouTube post is still being developed, and is delayed by Communications Dept. re-org.

Consultation Computers

• SK reminded that consultation computers should be reserved for patron consultations. A patron requesting to use one for research should be encouraged to use one of the public computers, or to Consult 2.
• SB reported the IP address issue has not been resolved yet. Patrons experiencing connection issues using public computers may have to be moved from one network connection to another.

SWOT Update

• SK thanked those who have turned in SWOT reports, and noted that she, along with MC and JO, has not reported yet.

Angela

• Reminded that we are currently under stricter mask guidelines, and new cyber security standards.
• Discussed the upcoming reopening of HPL Central library and the remodeled Plaza.
• Talked about the effort to integrate Special Collections into book displays and other exhibits around HPL.

Round Robin
SK - collaboration with other collections
JO – continuing to book speakers for CLP
IW – doing presentation next Friday. Interviewing at least 3 people for new pt position on Monday.
SK – HEAR Plans, training
MC – working on editing workflows
SB – Ref Trackers, printing defaults, ongoing IP address issues, volunteer surveys
SK – FamilySearch FHC upgrades are done, so researchers should be able to access previously restricted databases. Reminder to suggest FS Consultation service for patrons needing more help, especially international.
AK – congrats to SK for 3 submissions to TLA Conference.

Indigenous Nueva Galicia: The Native Peoples of Jalisco and Zacatecas

 I attended the lecture "Indigenous Nueva Galicia: The Native Peoples of Jalisco and Zacatecas" as part of the Genealogical Society of Hispanic America virtual conference. The speaker was John Schmal, who previously gave a program for Clayton Library in May 2021. He is well known and regarded for his extensive knowledge of the indigenous cultures of Mexico and runs the website https://indigenousmexico.org/

In this talk he focused on the region of Nueva Galicia, an autonomous kingdom in the Viceroyalty of New Spain. It encompasses the modern-day Mexican states of Aguascalientes, Guanajuato, Colima, Jalisco, Nayarit, and Jalisco. In 1621 it was noted that 72 languages were spoken in this province.

This map from Peter Gerhard's book The North Frontier of New Spain shows the location of some of the area's indigenous groups. However, the border lines are not firm, and these groups likely lived in a state of flux, mingling with one another.

The indigenous populations suffered losses from the Spanish conquest, rebellions, famine, enslavement, dislocation, and epidemics. Immunity to Old World diseases manifested about 1650, and the populations stabilized after a dramatic decline.

The most surprising aspect of the presentation was that some indigenous groups from another part of Mexico cooperated with the Spaniards and were used as assimilation tools. Peoples from the Christianized Tlaxcalan and Otomie groups were moved to areas in Nueva Galicia to help acculturate the local indigenous groups and help them adapt to their new existence. A conflict the Spaniards were having with the Chichimeca group basically ended when the Spaniards bribed them with free handouts, giving out maize and beef, clothing, and agricultural tools. 

JO

The Impending Insurrection in Conejos Colorado Territory, 1862

 I attended the lecture "The Impending Insurrection in Conejos Colorado Territory, 1862" as part of the Genealogical Society of Hispanic America virtual conference. Presenter and author Virginia Sanchez recently published a book on the topic called Pleas and Petitions: Hispano Culture and Legislative Conflict in Territorial Colorado. 

Colorado miners annexed part of northern New Mexico, using the already settled Hispano population to meet the population requirements for Colorado territory status. However, little to no effort was made to include this Spanish-speaking population in any of the legislative processes. There were big problems with interpretation and new tax laws that required cash payments the Hispano population was unable to meet. One Hispano representative was lynched. Anglos had fears the Hispanos were planning a rebellion, but it turns out the Hispanos were actually meeting to discuss petitioning the return of the land to New Mexico. The New Mexico legislature was bilingual and had material published in both English and Spanish; additionally, the Hispanos in the new Colorado were more culturally aligned with New Mexico. Unfortunately, it was not to be.

In the 1856 map below you can see a northern portion of New Mexico that juts up into modern-day Colorado. This was the section that was annexed into the Colorado territory.

JO

Migration Patterns in New Spain

 I attended the program Migration Patterns in New Spain by Debbie Gurtler of FamilySearch as part of the Genealogical Society of Hispanic American virtual conference. Please enjoy my notes below!

Migration Patterns in New Spain 

Debbie Gurtler of FamilySearch 

 

The term “New Spain” is used to refer to the Viceroyalty of New Spain, a Spanish territory encompassing modern day Mexico, Southwestern U.S., California, Central America, Philippines and Guam. 

 

Travel in New Spain required permission from the king or the governor, who would grant a paper pass. Travel was slow as people transported all their possessions, going from presidio to presidio.  

 

The push/pull factors influencing migration, particularly northward migration, over the centuries included the desire to find a trade route to India, pursuit of the legendary Seven Cities of Cibola, colonial land grab, fame and fortune, military service, religious persecution, and the Mexican Revolution. Those from the Basque region of Spain were particularly motivated to find fortune in New Spain by an inheritance system that benefited only one heir.  

 

If you lose an ancestor, look at roadways or riverways on a map and try looking for records of the towns along it. Are their geographical barriers like mountains that would force your ancestor in limited directions? 

 

Radial Search 

• Try looking in surrounding cities or parishes.  

• Look at roads as potential travel paths. Roads haven't changed much over the years.  

• Use the FAN club method 

• Consider your ancestor’s occupation. If a farmer or rancher, follow a river. If a miner, check other mining areas, particularly in San Luis Potosi, Guanajuato, Zacatecas, Chihuahua, and Sonora. If your ancestor lived in a rancho, they may have worked in agriculture. Try other agricultural areas. 

 

Recommended website: https://uair.library.arizona.edu/item/79579 

Documentary Relations of the Southwest (DRSW) provides the research tools and finding aids to the written record that began with the arrival of the Spanish explorers in the 1530's. The 1,500 microfilm reels of documents, many of them collected by the Jesuit Historical Institute, include the diaries of explorers and reports of missionaries and soldiers. They date from the first written accounts of contact with indigenous peoples in the 16th Century to the Mexican declaration of independence from Spain in 1821. 

 

History books recommended by fellow attendee Frank Dominguez: 

El Paso: a Borderlands History by W. H. Timmons 

Beginnings of Spanish Settlement in the El Paso District by Anne E. Hughes 

JO

 

7/29/2021

 

STAFF MEETING NOTES

 

 

·         Getting work badges

·         Clarification of SWOT worksheet questions and meaning of terms

·         Work reports

RS

 

 

22 July 2021 Staff Meeting Notes

Attending:  Irene, Steven, Joy, Rodney, Mitch, Becky

Steven:  Thanked staff for putting totals in boxes for questions asked and answered.

               Spoke of problems with public sit-down computers that are effecting Ancestry,

               newspaper databases, African American Heritage and maybe more.  IT is aware of the                             problems.

Becky:  ILLs are starting to come in.  If you need a refresher course on how to check out and back in, 

              there is a power point presentation located on the V Drive under Clayton Files=

              ILL Department = ILL PowerPoint

Joy:       Getting ready for virtual conference that is going on later this year.

Rodney:  Working on bindery books.

Mitch:  Putting together Orientation Video for people visiting Clayton

Irene    Spoke of what is going on in catalog and conversion

15 July Staff Meeting Notes

Pest Management

• Jason Stephens is working with GSD to get this issue resolved by Wed. Jul. 21
• let SK/MH/IBW know when Pest management is on-site so they can follow up with them
• continue to clean up after yourselves in the kitchen
• clean drain filters and put away dishes
• food should be sealed in plastic containers and/or stored in fridge/cabinets

Consultation Computer

• IT will be here to configure ports
• connects to internet via Public Wi-Fi, and can therefore be used if there are ever problems with connecting to internet thru the in-house Public Wired computers
• suggestion made about eventually using these Consultation Computers to display our Virtual Tour
• suggestion made about eventually using the TVs in the Conference Room for in-house viewing of our Virtual Programs

SWOT Analysis

• info doc w/ video and links - what do we do well? (individual and unit analysis)
• located in TEAMS --> General --> SWOT FY22
• print worksheet and complete and return to SK by Thu. Jul. 29

IBW

• open the Print Release software when you start your shift (each hour)
• if you get the "LPT1 Job Queue Engine" error message, call IT HelpDesk to report it (x31570), they will need to re-set it, usually takes 5-10 minutes to do this
• you can let IW or SB know, but anyone can call the HelpDesk to report this problem
• SB - good idea to also open Workflows at the start of your shift too

SB

• STATS:
• thanks to all for help with getting stats in the workbooks in prep for RefTracker rollout (Aug 1)
• remember to always put 0's in boxes if you had no questions that hour
• "Operation Frank Burns" - SB will be sending reminder emails each morning to those who might have forgotten to put in their numbers from the previous day
• CLA Staff Training planned for Tue. Jul. 27 at 9am to intro staff to RefTracker

• VOLUNTEERS:
• volunteers surveys going out to volunteer base to gauge interest (due back Sat. July 31)
• exploring possibilities for new volunteer computer-related projects

• IT:
• issues in progress:
• change11x17 print default to 8 1/2 x 11
• get new phones for staff workroom (to change ringer types)
• getting digital microprint/periodical finding aids back online
• CLA Staff Training refresher for photo scanner / slide scanner - early August

Meeting Notes by SB

In Attendance:  AK, SK, SB, MC, BG, JO, RS, IW

Not In Attendance:  MH

8 July Staff Meeting Notes

 

8 July 2021

Library card expiration – NEVER

• AK followed up with other managers – change was made about a year ago.  NEVER was put in automatically as the expire date.  The reason changes were made is because of a policy change – as long as there is activity on the card over three years, the card will automatically renew.  There is no need for us to add expire date.
• If no activity within 3 years, the card will automatically expire.  Customer will have to renew
• Other caveats that include staff, etc
• This will be brought up at a CE managers meeting.  SK will follow up when/if other information is sent out.
• SB mentioned adding birthday to info
• SB sending email from AK to staff for the information currently known
• Old PowerCard give them a new card
• What about lost card – do we put the lost card in notes field, or do we use “lost card” or modify user link?  Notes via circulation that circ sends out per IBW
• SK will follow up circ and report

Photo / slide scanner – ok to set appointments

• For appointments please give the following information to Irene or Sue: Collect info from customer name, email, phone, date and time
• SB will be happy to set up for the customer 
• SK will set training for staff

Strategic Planning – SWOT analysis

• SK will send links to articles, set up SWOT analysis day

Individual Reports

• JO – program on Friday – French Ancestors (Irene) issue with registration, we will send out link to registrants to be safe
• SB – thanks to everyone for reporting IT issues, will continue to send in tickets
• Emailing volunteer base within the next week -smartsheet survey asking interests, availability, etc
• If calls come in about volunteering, please forward them to SB
• Reminder: Booksale purchases – remember to get the cards out of the books from the books people are purchasing - these cards are important for Pat Metcalfe and her inventory
• RS back in the swing of things
• IBW working on conversion, cataloging and
• MC downhill to TN on the border to TX
• Accepted a presentation for next year “using Google for Genealogy”
• AK welcoming “stop bys’
• MH working on HEAR, policies
• If people call for donations, please let MH know, transfer to her, leave a message on her phone, or information from customer on a note in her office

In attendance, Angela, Sue, Melissa, Joy, Irene, Becky, Rodney, Mitch