Thursday, November 18, 2021

 


Meeting Notes Nov. 18 2021

Attended:  Irene  Steven, Joy, Rodney, Mitch, Becky

Training reminder: Census (Nov.), Legacy Family Tree Webinars (Nov.), TxSGS (Dec.).  Make sure to
add to training sheet in Teams and remember to write review as outlined in the documents.

Back Gate:  was left unlocked last week.  Please remember to check that gate is locked every time you happen to go out back.  Last person in work room please check for last time that gate is locked.

Cool sources for Nov. has been moved to Thursday Dec. 2 because of Thanksgiving.

Staff breakfast 24 Nov. (Wed.)   Sign up sheet on table in lounge.

HPL meeting rooms:  NL meeting rooms are going to open mid-December  with seating capacity.  No news on our meeting rooms yet.

Circulation administration has been moved to Customer Experience under Sylvia Espinoza.  It was previously part of LMS

Ancestry.com remote access is over at the end of the year (Dec. 31).  Notice has been placed on the website.  Steven added to our research page

Mitch:  Webinars have been posted on YouTube

Joy:  Oral histories with HMRC coming up.

Steven:  I.T. coming to replace public computers that are not working properly.
BG

Tuesday, November 9, 2021

 

BAYOU STALAGS: GERMAN PRISON CAMPS IN THE BAYOU STATE

The year is 1943.

A U.S. freighter slides into port, easing through the murky black waters in the misty pre-dawn darkness.

An attention alarm sounds, and several hundred shackled men rise wearily to their feet, facing the day as prisoners of war in a foreign land.

The scene is a German prison camp, run not by - but for - German prisoners. They were formerly members of Rommel’s Afrikan Korps, taken by Allied Forces in the desert of North Africa.

From the battlefields of North Africa, the prisoners were brought to the swamps and bayous of Louisiana. In all, more than 15,000 German prisoners lived and worked in the Bayou State during the waning years of World War II.

 

“Bayou Stalags: German Prisoners of War in Louisiana” traces the existence of these men in the 49 prisoner of war camps in Louisiana, many located in the Acadiana area.

The first groups of German POWs arrived at the U.S. Army Post Livingston near Alexandria in July of 1943. By the time the war ended, Louisiana had more prisoner of war camps than any other state other than Texas or California.

Many of these camps were located in the Acadiana area, such as the camps at St. Martinville, New Iberia, Youngsville, Kaplan, Welsh, Eunice, Rayne, Lake Charles, Gueydan, Jennings, Franklin, and Bell City.

Other camps included Thibodeaux, Houma, Lake Providence, West Monroe, Algiers, Jonesville, Marksville, and Donaldsonville.

A government regulation prohibiting POW camps within 120 miles of the coastline was waived for Louisiana, since the state desperately needed the labor for local crops. A large number of the men worked as field hands bringing in the local rice, sugar, and cotton crops.

In order to compile the exhibit on German POW camps in the state, USL professor of history Dr. Matthew Schott and author Rosalind Foley contacted literally hundreds of persons who had been employers or guards of the prisoners.

The historians’ aim was to determine the real impact the POW situation had on the area, and how the area residents regarded the men from another country in which they were at war.

The anecdotes and artifacts uncovered during the quest varied widely, and included stories of friendships between the prisoners and their captors.

Reports surfaced that one POW in the Thibodeaux camp took a local girl to New Orleans on a date; several prisoners in the Gueydan camp reportedly manned the machine guns in the guard tower, keeping watch over fellow prisoners while the American guards held a Christmas party.

And several grateful landowners in the St. Martinville area was reported to have treated the POWs in their employ to a steak dinner at a St. Marinville nightclub and a seafood fest in a Lake Arthur restaurant.

If the German POWs were treated well in Louisiana, it was with hope that German captors would treat American POWs in the same way.

But after news spread of the 1945 massacre of American soldiers at the hands of the Germans during the Battle of the Bulge, and reports filtered in concerning the poor conditions of American POWs in Germany, rations here at home were severely curtailed for the POWs as sentiment turned against the foreigners.

Dr. Schott and Foley discovered the one serious problem the American government encountered in administering the POW camps was the existence of hardcore Nazi terrorist groups within the camps.

These men inflicted brutal punishment on men suspected of being disloyal to the Nazi cause during nighttime raids known and feared as “walks of the Holy Ghost.” The American government attempted to deal with the problem by segregating the fiercely loyal Gestapo members and instituting a reeducation program to promote democratic ideals.

 

Lafayette Daily Advertiser 11/8/1981.

 

BG

 

Monday, November 8, 2021

 

Staff Meeting - 4 Nov 2021

Meet and greet with the Bevins. Everyone introduced themselves.

SK began staff meeting

⁃ meetings / presentations: SK suggested we take meetings somewhere besides our desks

⁃ Prof Dev / Legacy Family Tree: SK asked we watch 2 videos; with instructions coming via email

⁃ TxSGS webinars also will be assigned. SK prepared a guide in Teams.

⁃ Census webinar: make sure to watch and log time spent

⁃ Cool sources: SK took a demerit for missing the last meeting deadline. Next Cool Sources must deal with Southeast states. Deadline set for Dec 2nd, since regular date will fall on Thanksgiving.

⁃ Holiday Schedule email sent; remember to take floating holidays

⁃ Pay increase HOPE took effect last week

⁃ Wellness

⁃ Juneteenth added to list of holidays by COH.

⁃ JO FindMyPast presentation tomorrow

⁃ BG gave kudos to IW re work done last week

⁃ MC gave update on planned presentation CLF, also mentioned test shots done at Clayton House

⁃ SB mentioned working to bring volunteers back in January

⁃ SK and MH hope to have donation policy in place by the end of yr

⁃ SK also mentioned John Dorrah is leaving position as acquisition 

⁃ IW announced a large block of catalog updates

⁃ SK noted that Christine is now based in the storage room next to the Garwood Meeting Room

⁃ Q: What is your favorite cereal?

Thursday, October 28, 2021

Staff meeting notes 28 OCT 2021

Attendees - SB, MC, JO, RS

Notetaker - SB


This was an abbreviated meeting and just featured the Cool Sources for October.  Presentations included:


MC - The Mayflower Society Silver Books Project ("Mayflower Families Through Five Generations" - M468 MASS V. 1-25)


RS - Genealogical Dictionary of the First Settlers of New England, showing three generations of those who came before May, 1692, on the basis of Farmer's Register. Vols 1-4. (974 S264 USA V.1-V4)


JO - The Great Migration Begins: Immigrants to New England 1620-1633 (3 Volume Set) 325.242 A549 USA and The Great Migration: Immigrants to New England, 1634-1635,          Call number 325.242 A549 USA v.1-v.7


SB - New England in Early Printed Maps, 1513-1800 (974 M131 USA)


For full descriptions of these and other featured collections, visit the Cool Sources folder:

Cool Sources - October 2021

Thursday, October 21, 2021

 Staff meeting notes 21 OCT 2021 

 Attendees – SK, MH, IBW, RS, MC, & SB

Notetaker -- IBW

o    Attending Clayton Library Presents or other LIVE training? Ask if you want to view something. The most important thing is to ask.

o    Places to find things to watch

o        FamilySearch wiki 

o        TxSGS conference 

o        ConferenceKeeper.org 

·         Meeting notetaker assignments in GPO calendar

·         Fogle West digitization spreadsheet > TEAMS > CLA Staff TEAM > General > Digitization >  FamilySearchFWOut (last group of colored names is current group out) 

·         Lines highlighted in yellow have gone for digitization and have come back.  Blue lines are out for digitization now. White lines are files that have not gone out for digitization.

·         CMC - Melissa

·         Goes to end of the month. Auction ends next week. Swag items should come tomorrow.

·         TMS training 

·         Nine days left to get this done.

·         Cool Sources LIVE next week 

·         Staff meeting will be in person next week and your Cool Source is due.  You can show your book/item to the group at the meeting.  Please follow the format that is given in the Teams folder.  Looking at regional material try to find a state item that explores the concept you might want to talk about for the region. (Example: to highlight New England Town Records, you can pick a book of town records for a state like Massachusetts and add comments in your writeup about how many of the New England states keep records at town level.)

·         Outreach opportunities 

·         There will be many opportunities to go to Central for Outreach.  If you can think of something we can do down there for an outreach let Sue know.

·         New LDS Missionaries will be here around Nov. 1

·         Stephen – meeting tomorrow on the new research webpage format for the HPL webpage.

·         Melissa – Article on genealogy in Library Journal – Frank’s book is one of the ones recommended in the bibliography.

·         Programming – Friday will be Thomas Macentie, Next Wednesday Sue’s presentation is about funerals and customs surrounding them. Cari Taplin on the 29th.

·         We could possibly make podcasts of the staff talks to publish also through HPL, since Zoom provides a file of the audio..

·         If you have an idea for anything different for programming, go ahead and give your suggestion.

Thursday, October 7, 2021

Staff Meeting Notes 7 Oct 2021

  • Please complete Cyber Security training by the end of the month. You should have received tons of emails about it by now. Log in to your TMS account and select the "Learning" category to see your required trainings. Once you've completed the training be sure to log it in the TEAMs document, located in General --> Professional Development --> select month.
  • Tour of Central Library is Friday, October 8th at 8 am. Sign up on the sheet in the break room. We will return to Clayton by 10 am.
  • New cell phone policy. Please read and sign sheet in break room.
  • CMC has started and goes through October.
  • FamilySearch has updated website; please check it out.
  • COH staff Covid testing begins soon for unvaccinated employees. Please see emails or talk to supervisor.
  • Staff check-ins
    • Becky: consolidation and cataloguing
    • Irene: updating programs and preparing October program on obituaries; training Becky in cataloguing
    • Steven: email reference, webpage, volunteer planning, spreadsheet of past program recordings and handouts
    • Joy: customers can register for October programs by using the QR code at the reference desk
    • Rodney: bindery
    • Mitch: looking at a two week turnaround for mounting program recordings on YouTube channel; HMRC video series
  • Staff question: What's your favorite Halloween movie?
JO

Thursday, September 23, 2021

Meeting notes 9/23/2021

 

MEETING NOTES 9/23/2021

 

I.                     Agenda


A. Genealogy After Dark will be Virtual on Friday October 15th and available to be viewed on that date after registering


B. Susie Benton sends required Cybersecurity training Oct 1st to Oct 31st

 

C. Family Search has completed its digitization of 2.4 million rolls of Microfilm, and some will be viewable at FHS and affiliates

 

D. Fogle west project digitization project is almost complete and haven’t been uploaded to family search yet

 

E. Cool sources next Thursday and must be uploaded correctly in the Teams Folder. The cool sources will be used as guides for customers visiting the Library

 

F. Water issues are still being worked on. If there is no water in the building, let Angela or Sue know.

 


G. Staff updates

   Mitch- working on genealogy presentation videos and uploading them to Youtube

 

   Joy- Genealogy Program tomorrow at 2pm reminder.

 

  Becky- catalog conversion

 

   Steven- working on improving navigation and look of special collection webpage

 

  Irene- teaching Becky about cataloging and reducing backlog of books. Helping special collections catalog their items. Part Time candidate decided not to take the job.

 

Tuesday, September 21, 2021

September 16, 2021 Meeting Notes 

Present:  Sue, Melissa, Irene Steven, Mitch, Rodney, Becky(Note taker)


Fogel West Funeral Home Files:  So far our volunteers have scanned 4077 folders.  Will be here on 9/17 to bring back folders and collect more for scanning.

CLF Face to Face:  TX & local history presented by Jo Collier of HMRC at 1pm today (9/16)

Cool sources are due for meeting on September 30.  Please put in Teams folder.  For this cool sources you may use Microfilm, Books, online books and sources.  Rest of year will be a source from our collection. Chart listed for each month  CLA Staff Team>General>Cool Sources>FY22

Becky reported homeless person sleeping and blocking door in mornings.  Sue will look into it.

Steven:  Web page being worked on for finalization.  Programs and videos will be put on page.

Sue is looking at going down to Central for a tour of their new renovations sometimes in October on a Monday

Thursday, September 9, 2021

 

Thursday, September 2, 2021

Staff Meeting Notes.

In Attendance: SK, MH,JO,IBW, RS, MC, SB,  & AK.  Notetaker: MH

FamilySearch restricted images via email request : We will no longer print out copies of restricted family search imaged because we are open to the public. Family History Centers are open, and customers can come in to use the computers.  Customers can contact Family Search for a look-up if needed.

Handgun memo (SK)  We received an email 8/31/21 from Mayor Turner with regards to staff members  possessing firearms on city property. This includes personal vehicles. City policy has not changed regarding the new hand gun law. Children and school group changes have not been addressed yet. Follow past guidelines.

Staples order (SK)  Next staple order is due by the middle of September.  Keep in mind ideas for programing needs. Displays, etc.  SB mentioned bulletin board for fliers.  SK will start working on the sign-in computer kiosks.  JO purchased plastic sign holders for all the tables.

Cool Sources (SK)  Cool Sources is back!  Due by last Monday of the month. September 30th.

Next meeting: slide scanner / photo scanner training (9 SEP)  SB will present training at our next staff meeting on how to use the slide scanner. How to put in slides correctly.

Professional Development opportunities (SK)  Next Thursday’s training can be used for professional training. TxSGS Oct; Library on-line training; Family Search talks; National Archives; State libraries. Let IBW know so she can change the schedule.  Let SK know of interest.

 

NL service hours increase (NO SPC changes) (SK)  Neighborhood house at some locations will be changing to longer hours and nights. Check “Locations” on HPL site for changes and call the location before you send the customer.  New location guide will be at desk for staff to use. Not for customer use yet.  Special Collections hours are not changing.  Soft opening of Central on the 7th and Plaza will open on the 8, September.

 

Managers Meeting notes: Text Share.  Customer can fill out online form and we send it to LMS for processing. LMS will send the card in the mail. Person must live in the city of Houston and have a HPL card for 6 months with no fines, In good standing.

 

Outreaches: September: SK and JO will set up a table display for Hispanic Heritage Month on the plaza at Cen.  October: Kids Halloween on the Plaza event with candy. Jo and SK. 

 

Sections reports:

 MH: Face to Face talk with Clayton Friends To day at 1:00pm.

 

SB: Use Ref Tracker. Retired the spreadsheet.  Attended a volunteer meeting to prepare job description and job duties. Worked on website changes. Posting Crier articles.

 

RS. Almost finished processing and shelving  all of the bindery books.

 

IBW placed yellow sheets in books for RS to process. CLA Library presents Family Search on Friday Sept.3rd.  JO informed us that IBW has 232 registered for her talk. IBW has less backlogged books on the shelf than last month. She processed 66 books.  Working on reviewing & updating talks for outreaches.

 

JO and SK speaking in Reno Nevada Community College class.  JO will send out the emails for Library presents with all the information attached. The customer must be registered to get the email.

Sept 24th presents program has 20 people registered.  Please help get the work out.   Jo will be attending  We are Cousins conference and  presenting a talk.   Programs for 2022 have been scheduled.

Thursday, August 26, 2021

Staff meeting notes for  26 Aug 2021  meeting

Attending:  SK, MH, IBW, SB, RG, JO, RS, & AK   Notetaker: IBW

Ref tracker feedback (SK/SB) -- Starting straight up RefTracker only on September 1st.  Don't need to add to the excel Spreadsheet after that.    Put a zero in RefTracker if you had no questions that hour.  Choose Service Desk or Phone depending upon which you are on.  Only put stats in the "Genealogy Reference or Directional" fields for September.  Will look at other categories later on. 

Live or batch mode entering in RefTracker -- If you add stats to REF Tracker at the end of the day make sure you change the time to the hour you answered the questions.

GSD / Repair visit sign in book (SK) -- This book (3 ring binder) is at Reference.  Please try to get any outside person that comes into the building to work to fill out a line (their name and date) in the book. This includes GSD, TDI, HPL-IT, Pest Control, etc. 

Attend CLA programming (SK) -- Let IBW or SK know if you want to attend  any of this programming, so we can get it on the schedule.

Crafts in the meeting room for display -- Ojo de Dios (God's Eye) and Mexican Tin Art crafts are in the meeting room if you would like to make some for our Hispanic Heritage Month displays.

Computer use accounts are coming back -- Guest passes will be going away, and computer use accounts will be coming back starting September 7th.  Must use a picture ID to create the Computer Use Account.  It can be an expired ID.  Documentation (procedure) is in Teams CE Documents folder on how to create the accounts.  Guest pass can be given out if person does not want to give us an ID, but please move to try to get them a full MyLink card or a computer use card. Angela explained that it is more for cyber security.

Remote access of databases -- Discussion on remote access for Newspaper Archive database and how you cannot access it from home with short HPL number you can get online.  You can only access it remotely with a full MyLink card number and pin.  Sue will talk to Sara about this.

Cool Sources are coming back -- Last Thursday meeting of each month is when you will talk about your source.  You will get 5 minutes to explain your source, book, website, vide, etc.  Sue will send an email with the 


Tuesday, August 24, 2021

Staff Meeting Notes
19 AUG 2021
SK, SB, IBW, MH, AK, BG, RS MC, JO
Sign in book (SK?)
  • On SK radar and will proceed with it
Consultation Computers (SK)
  • Leave TV dark until needed to use
  • There should be three tabs set up, Ancestry, FamilySearch, HPL databases
  • Just press power button to turn on TV
Schedule Switch (IBW)
  • Continue as we are moving
Stand on sign by Temperature Kiosk
  • New sign in the works
HPL Re-opening update (Angela)
  • CEN reopening – aligning NL hours with each other.  Services are the same, remain the same to see where overall system is moving (programming, meeting rooms, etc) currently not provided or limited so stay in line with the organization. 
  • CEN is being worked on to open 8 Sep – the Plaza
  • CEN reopening is the following the week
 
Section Reports:
 
MH – large donation of 22 binders from 2019 discussion.  Collection is “processed” and will be arriving soon
SB - IP issue resolution (database access) via HPL IT. 
Exceptions for our databases have been put in place, Eric from IT says most issues should be resolved.  
Applies to GEN databases that we use everyday, and might happen if engaging a rare use database.  It’s the in-library database problem. 
Still double checking on the FamilySearch restricted image issue
 
Clayton Town Crier uploaded
Sharing of the Crier moved to a text based issue to uploaded to GEN Databases
.pdf links work from within the article
Meeting to discover how to upload in other format
Newsletter sign up – not able to individually sign up for each unit
 
IBW – Interviewed for PT position
RTH submitted for individual (Recommend to Hire)
Cataloging moving along – RS has helped with backlog
 
BG moving along in the family histories – working on labeling new titles 
 
RS – bindery prep for when it starts up again

MC – virtual equipment requests moving along
Doing HPL 
Onboarding / settling in
Microprint dept being evaluated will work with Frank in a couple of weeks to get up to speed.

Submitted by SK 24 Aug 2021
 


Staff Meeting Notes

  Staff Meeting 20 DEC 2022 notes Agenda and notes can be found here: CLATeam>FY23>Agendas>Rolling Agenda